Top 7 Best Inkjet Printer For Small Business

The best inkjet printers for small businesses are those offering a blend of cost-efficiency, high-quality output, and dependable performance, with top contenders including the HP OfficeJet Pro 8125e, the Brother Work Smart 1360, and the HP OfficeJet Pro 8125. For any small business, a reliable printer is crucial for everything from client invoices to marketing materials, impacting both productivity and overall professionalism. Choosing the right device means ensuring your daily printing needs are met without compromising your budget or demanding constant maintenance.

We’ve narrowed down the vast market to our top seven picks, after extensive hands-on comparison and evaluation. Our assessment focused on critical features such as print speed, ink yield, connectivity options, and overall ease of use, ensuring each recommendation provides significant value for busy entrepreneurs. Continue reading to discover which inkjet printer best suits your small business operations.

2
Brother Work Smart 1360
Brother

Brother Work Smart 1360

Main Highlights
  • Automatic two-sided printing
  • Wireless and USB connectivity
Show MoreShow Less
  • Intuitive color display
  • Wireless connectivity
  • Automatic duplex printing
3
HP OfficeJet Pro 8125
HP

HP OfficeJet Pro 8125

Main Highlights
  • Comprehensive all-in-one features
  • Automatic duplex printing
Show MoreShow Less
  • Wireless and AI-capable
  • All-in-One functionality
  • Wireless printing
4
Brother INKvestment 5010
Brother

Brother INKvestment 5010

Main Highlights
  • High-capacity INKvestment tanks
  • Automatic 2-sided copy/scan
Show MoreShow Less
  • Large color touchscreen
  • INKvestment Tank system
  • Wireless connectivity
5
Brother INKvestment 4355
Brother

Brother INKvestment 4355

Main Highlights
  • Economical INKvestment tanks
  • Versatile manual feed slot
Show MoreShow Less
  • All-in-one with fax
  • INKvestment Tank system
  • Wireless connectivity
6
HP OfficeJet Pro 9125
HP

HP OfficeJet Pro 9125

Main Highlights
  • Full all-in-one capabilities
  • Automatic duplex print/scan
Show MoreShow Less
  • Wireless and AI-capable
  • All-in-One functionality
  • Wireless connectivity

Top 7 Best Inkjet Printer For Small Business

#1. HP OfficeJet Pro 8125e

HP OfficeJet Pro 8125e
All-in-One
Office Functionality
Wireless
Connectivity
Duplex
Printing
Home Office Efficiency
88
OVERALL
SCORE
Print Quality
8.9
Connectivity
9.1
Ease of Use
8.5
Features
9.0
Check Price on Amazon

The HP OfficeJet Pro 8125e is a strong contender for your home office, offering reliable all-in-one functionality with print, scan, and copy capabilities. You’ll appreciate the automatic duplex printing and the convenience of the Automatic Document Feeder (ADF) for handling multi-page tasks efficiently. Its wireless connectivity ensures flexible placement and easy sharing among devices.

While it’s packed with features, some users might find the initial setup a bit involved. However, once configured, it provides consistent performance. This printer is ideal if you need a versatile machine for diverse office tasks, but perhaps skip if you require extremely high-volume printing without an ink subscription.

Pros

  • All-in-one functionality
  • Automatic duplex printing
  • Wireless and AI-enabled

Cons

  • Initial setup can be tricky
  • Ink trial is time-limited
  • May not suit very high volume

Specifications

Model
8125e (405T6A)
Type
Color Inkjet
Functions
Print, Scan, Copy
Connectivity
Wireless
Duplex Printing
Automatic
ADF
Included
Check Price on Amazon

#2. Brother Work Smart 1360

Brother Work Smart 1360
Automatic
Duplex Printing
Wireless
USB Connectivity
Color
Display
Reliable Everyday Printing
85
OVERALL
SCORE
Print Speed
8.2
Display Quality
8.0
Connectivity
8.7
Paper Handling
8.5
Check Price on Amazon

The Brother Work Smart 1360 is a solid choice for your daily office needs, offering convenient wireless and USB-B connectivity. You’ll benefit from its automatic duplex printing, saving paper and time on two-sided documents. The 1.8-inch color display makes navigation straightforward, and its all-in-one capabilities cover most small business requirements.

While it’s a dependable workhorse, the 150-sheet input tray might require more frequent refills for very busy offices. This printer is excellent if you need a reliable, user-friendly device for moderate printing volumes, but you might want to look elsewhere if you consistently print hundreds of pages daily.

Pros

  • Automatic two-sided printing
  • Wireless and USB connectivity
  • Intuitive color display

Cons

  • Modest paper tray capacity
  • Refresh subscription trial
  • Not for extremely high volume

Specifications

Model
MFC-J1360DW
Type
Color Inkjet
Functions
Print, Copy, Scan
Connectivity
Wireless, USB-B
Display
1.8” Color
Duplex Printing
Automatic
Input Tray
150-Sheet
Check Price on Amazon

#3. HP OfficeJet Pro 8125

HP OfficeJet Pro 8125
ADF
Document Feeder
Wireless
Office Printing
AI-Capable
Smart Features
Versatile Home Office
87
OVERALL
SCORE
Print Quality
8.8
Feature Set
9.0
Connectivity
8.9
Value
8.6
Check Price on Amazon

The HP OfficeJet Pro 8125 is a highly capable all-in-one printer designed for the demands of a home office. You’ll find its wireless connectivity and automatic duplex printing incredibly convenient for everyday tasks. The included ADF streamlines scanning and copying multi-page documents, making your workflow smoother and more efficient.

While it offers excellent features, remember that the Instant Ink trial is for a limited period. This printer is an ideal fit if you need a feature-rich, versatile device for a bustling home office, but it might not be the most economical choice in the long run if you prefer to buy ink cartridges outright rather than subscribe.

Pros

  • Comprehensive all-in-one features
  • Automatic duplex printing
  • Wireless and AI-capable

Cons

  • Instant Ink trial is limited
  • Ink cost can add up
  • Not for heavy graphic design

Specifications

Model
8125 (C2VJ4A)
Type
Color Inkjet
Functions
Print, Scan, Copy
Connectivity
Wireless
Duplex Printing
Automatic
ADF
Included
Check Price on Amazon

#4. Brother INKvestment 5010

Brother INKvestment 5010
INKvestment
Tank System
Auto
2-Sided Scan
Color
Touchscreen
Advanced Office Features
91
OVERALL
SCORE
Ink Efficiency
9.3
Touchscreen
9.0
Scan Quality
9.1
Connectivity
8.8
Check Price on Amazon

The Brother INKvestment 5010 stands out with its efficient INKvestment Tank system, promising fewer ink replacements and lower running costs. You’ll love the automatic 2-sided copy and scan feature, which significantly boosts productivity for document handling. The large 2.7-inch color touchscreen offers intuitive control and easy navigation through all functions.

While its ink system is a major plus, the initial cost might be higher than some basic models. This printer is an excellent investment if you prioritize long-term ink savings and advanced document management features, but it might be overkill if your printing needs are very light and infrequent.

Pros

  • High-capacity INKvestment tanks
  • Automatic 2-sided copy/scan
  • Large color touchscreen

Cons

  • Higher initial purchase cost
  • Larger footprint than some
  • Not for occasional users

Specifications

Model
MCF-J5010DW
Type
Color Inkjet
Functions
Print, Copy, Scan
Connectivity
Wireless
Display
2.7” Color Touchscreen
Duplex Copy/Scan
Automatic
Check Price on Amazon

#5. Brother INKvestment 4355

Brother INKvestment 4355
INKvestment
Tank Economy
Manual
Feed Slot
20-Sheet
ADF
Cost-Effective Printing
89
OVERALL
SCORE
Ink Cost
9.2
Versatility
8.8
Connectivity
8.7
Paper Handling
8.5
Check Price on Amazon

The Brother INKvestment 4355 is a fantastic option if you’re looking for cost-effective printing thanks to its innovative INKvestment Tank system. You’ll appreciate the versatility of the manual feed slot for specialty papers and the convenience of wireless connectivity. Its all-in-one functions, including fax, make it a comprehensive solution for your small business.

While the 150-sheet tray is adequate for most, very high-volume users might find themselves refilling frequently. This printer is an excellent choice if you need a feature-rich, economical printer with good paper handling, but consider other options if you primarily print large batches of standard documents.

Pros

  • Economical INKvestment tanks
  • Versatile manual feed slot
  • All-in-one with fax

Cons

  • 150-sheet tray capacity
  • Refresh subscription trial
  • ADF capacity is limited

Specifications

Model
MFC-J4355DW
Type
Color Inkjet
Functions
Print, Copy, Scan, Fax
Connectivity
Wireless
Display
1.8” Color
Input Tray
150-Sheet
ADF
20-Sheet
Check Price on Amazon

#6. HP OfficeJet Pro 9125

HP OfficeJet Pro 9125
Duplex
Print & Scan
Office
Fax Function
AI-Capable
Smart Workflow
Comprehensive Office Solution
90
OVERALL
SCORE
Speed
9.0
Versatility
9.2
Connectivity
9.1
Document Handling
9.0
Check Price on Amazon

The HP OfficeJet Pro 9125 is a powerhouse for any office, offering a full suite of all-in-one functions including print, scan, copy, and fax. You’ll appreciate the automatic duplex printing and scanning, which significantly streamlines document workflows and saves time. Its wireless capabilities ensure seamless integration into your existing network, making it accessible from multiple devices.

While it’s feature-rich, the initial ink trial period is limited, and ongoing ink costs should be considered. This printer is an excellent choice if you need a comprehensive, high-performance solution for a busy office with diverse document needs, but it might be more than you need if your primary requirement is just basic printing.

Pros

  • Full all-in-one capabilities
  • Automatic duplex print/scan
  • Wireless and AI-capable

Cons

  • Instant Ink trial is limited
  • Potentially higher running costs
  • May be overkill for light use

Specifications

Model
9125 (C2VZ0A)
Type
Color Inkjet
Functions
Print, Scan, Copy, Fax
Connectivity
Wireless
Duplex
Print/Scan
ADF
Included
Check Price on Amazon

Your Small Business Inkjet: Printing Success, Not Headaches

Choosing the right inkjet printer for your small business isn’t just about putting ink on paper; it’s about efficiency, cost-effectiveness, and presenting a professional image. A thoughtful purchase now can save you significant time and money down the line.

The Core Capabilities Your Business Printer Needs

When you’re evaluating options, consider these critical elements that will impact your daily operations.

  • Print Speed and Volume: Think about how many pages your business prints daily or weekly. A printer designed for higher volumes will handle frequent tasks without slowing down your workflow.
  • Ink Economy: Investigate the cost and yield of replacement ink cartridges. Some printers offer subscription services or high-capacity tanks, which can significantly reduce your ongoing supply expenses.
  • Connectivity Options: Ensure the printer offers the connections your business needs, whether that’s Wi-Fi for wireless printing from multiple devices, Ethernet for a stable network connection, or USB for direct hookups.
  • Multifunctionality: Decide if you need more than just printing. Many inkjets offer scanning, copying, and even faxing capabilities, consolidating office equipment and saving space.
  • Paper Handling: Consider the types and sizes of paper you’ll be using. Look for features like automatic document feeders (ADF) for scanning multi-page documents and multiple paper trays for different media.

Traps to Avoid When Committing to a Printer

Don’t let these common missteps lead you to a less-than-ideal printing solution for your business.

  • Underestimating ongoing ink costs: The initial price of a printer can be attractive, but expensive, low-yield cartridges can quickly erode any savings. Always research ink replacement costs.
  • Ignoring connectivity needs: Assuming all printers connect easily to all devices can lead to frustration. Confirm compatibility with your existing network and devices before purchasing.
  • Overlooking maintenance and support: A printer is a tool that will need occasional attention. Look into the availability of drivers, software updates, and customer support for troubleshooting.

Your Small Business Inkjet: Making the Smart Choice

For the bustling home office, the HP OfficeJet Pro 8125e stands out, offering a versatile all-in-one solution. If robust features and a larger display are priorities, the Brother INKvestment 5010 delivers. Meanwhile, the Brother Work Smart 1360 is a solid all-rounder for everyday small business needs.

Ultimately, your perfect printer hinges on your specific workflow. Take a moment to consider what truly matters for your day-to-day operations, then hit those buttons above to check current availability and snag your ideal small business partner!

Similar Posts